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Executive Assistant/Office Manager

Executive Assistant/Office Manager

ID 
2883
Job Locations 
US-NY-New York
Exp. (Years) 
2
Category 
Berk Communications

More information about this job

Overview

Berk Communications is a New York-based boutique public relations firm specializing in publicity, marketing, influencer relations, social media and event-planning. Berk is among the fastest growing firms in the United States with deep expertise in restaurants, food and beverage, lifestyle, travel, sports and entertainment, Berk's client roster includes D'USSE Roc Nation Sports, The 40/40 Club, DB Bistro, The Ainsworth Group, Nizuc Resort & Spa, Brisas Group, and a premier group of athletes including Alex Rodriguez, Kevin Durant, Robinson Cano, CC Sabathia and Dez Bryant.

 

To #WatchUsWork or to learn more about Berk Communications, visit www.berkcommunications.com or follow us on Twitter, Instagram, and Facebook.

Our People

We are: Smart. Authentic. Entrepreneurial. Fearless.


We'e a team of independent thinkers and doers who stop at nothing for our clients. When so many awesome people come together, great things happen. Not just for our clients, but for us as well. Associates become Vice Presidents. Ideas become trademarks. And work feels like anything but. 

At Berk, you'll experience what matters more, both personally and professionally. No one could blame us for loving where we work. Because in a culture like ours, anything is possible.

 

What We Need

Berk Communications has an exciting opportunity for an Executive Assistant/Office Manager in the New York office. In this multifaceted role, the candidate will manage and support the office through a variety of administrative and logistical tasks. They will also work to streamline operations and provide general office assistance.

Responsibilities

What Is Included (Primary Responsibilities)

·         Handle incoming calls and greet office visitors

·         Act as an extension of Human Resources by assisting with onboarding of new hires and interns and by proactively managing the relationship with our benefits provider

·         Assist President with administrative tasks, including managing calendars, coordinating appointments, and booking travel

·         Manage general office operations and maintain relationships with related vendors

·         Manage office calendars and schedules

·         Schedule and coordinate meetings, presentations, and interoffice social gatherings/celebrations; set-up/break-down as needed

·         Oversee internship program and manage their workflow

·         Cross-reference, distribute, and manage status of client invoices

·         Capture time daily and enter it into the system weekly

 

Qualifications

What You Have to Have (Education and Experience Requirements)

·         2-4+ years of administrative support and/or office management experience

·         Interest in PR (especially across travel, food, lifestyle, and sports) a plus

·         Exceptional oral and written communication skills

·         Maintain a professional, client-ready demeanor and presence; keep a high standard of etiquette in all communications and interactions

·         Fluency across the Microsoft Office Suite

·         Cision experience preferred

 

Success Factors and Other Details

·         Understand Berk Communications business and knowledge of contemporary business procedures

·         Maintain a thorough understanding of clients businesses and industries

·         Ability to manage multiple priorities through to completion, including the ability to juggle multiple assignments and manage complex schedules

·         Ability to think strategically, creatively and proactively; exhibit a facility for problem solving and close attention to detail

·         Ability to prioritize multiple assignments and manage time in an organized manner while ensuring deadlines are met

·         Comfortable liaising with and communicating to all levels of the organization, from junior staff up to the executive team

·         Cultivate and exhibit strong presentation and interpersonal skills

·         Desire to pursue knowledge and professional development

 

EEO & Diversity Statement

Berk Communications is an equal opportunities employer and values diversity. EOE/AA/M/F/V/D.